All exhibit table tops include a 8'x30" draped/skirted table, two chairs and a wastebasket. Any additional requests will need to go through the hotel.

Exhibitor Rates

• $500 – Non-profit Organizations
• $1,500 – Commercial Businesses Early Bird Rate (Before October 1, 2022)
• $1,750 – Commercial Businesses Regular Rate (October 1, 2022 and after)

Exhibitor Benefits

• Name & link on meeting page of TPS website
• Pre & post-program mailing list of attendees (does not include email addresses)
• Recognition in final printed meeting program
• Exhibitor ribbon on name badges
• (2) complimentary reps per booth ($100 per rep after)
• Special Exhibitor Name badges
• 8'x30" table top with 2 chairs

The ROI on your investment is completely up to what you put into it.

Companies who advertise at the $20,000, $10,000, $5,000 or $2,500 level will receive the benefits outlined below:

During registration, simply select the options you wish to participate in below. The total $$ you spend will determine what tier you qualify for. 

Please note that in order to secure one of the sponsorship opportunities below, you must have a tabletop in the exhibit hall.

Friday Lunch - 
SOLD to Platinum Sponsor

Enjoy dedicated time with meeting attendees when there are no other competing events. Use this time to feature product and industry insight. Sponsors of this event are responsible for actual food costs from the Hotel and any Audio Visual needs. Estimated attendees-150 and not guaranteed. The sponsor is responsible for advertising to the attendance.
$10,000

Saturday Breakfast - SOLD to Silver Sponsor

Enjoy dedicated time with meeting attendees when there are no other competing events. Use this time to feature product and industry insight. Sponsors of this event are responsible for actual food costs from the Hotel and any Audio Visual needs. Estimated attendees-150 and not guaranteed. The sponsor is responsible for advertising to the attendance.
$7,500

Saturday Lunch -
SOLD to Platinum Sponsor

Enjoy dedicated time with meeting attendees when there are no other competing events. Sponsors of this event are responsible for actual food costs from the Hotel and any Audio Visual needs. Estimated attendees- 200 and not guaranteed. The sponsor is responsible for advertising to the attendance.
$10,000

Sunday Breakfast - 1 Available


Enjoy dedicated time with meeting attendees when there are no other competing events. Use this time to feature product and industry insight. Sponsors of this event are responsible for actual food costs from the Hotel and any Audio Visual needs. Estimated attendees-100 and not guaranteed. The sponsor is responsible for advertising to the attendance.

$7,500

Saturday Afternoon Wine and Cheese Reception - 1 Available

Enjoy dedicated time with meeting attendees while supporting pain fellows in training programs. Sponsors of this event are responsible for actual food & wine costs that will be billed after the event.
$5,000

Coffee Breaks- 4 Available

All meals and coffee breaks are in the exhibit hall for 2022 to help encourage traffic flow to booths. Get extra attention by supporting these breaks. You will receive complimentary signage acknowledging support, but in addition, TPS can brand the break with your company’s cups, napkins, signage and other great items. 
$3,000

Does company policy prevent you from branding items? No problem! You'll still receive recognition for your sponsor items that show support for the Texas Pain Society!

Logo Lanyards - SOLD to Platinum Sponsor

Your company’s name and logo will be proudly displayed on the Meeting lanyards. All attendees will receive a lanyard to hold their name badges. This is great for name recognition! Must Confirm by 9/22/22
$5,000

Logo Pad-Folio Sponsor 

Each attendee will receive a logoed Pad Folio to organize their electronics, take meeting notes, and keep important flyers.  Your company logo will proudly be on the outside and one of the most repetitive they will see! Must Confirm by 9/22/22
$7,500

Laptop Backpack 

Your company’s name and logo will be prominently placed on the front of each of the official Meeting bags alongside Texas Pain Society Branding. These trendy Backpack measures 18.5"L x 16"W x 5.25"D and is made of 600D Polyester. These fashionable backpack features Foam inserts for Laptop and Three front zipped pockets This is great for name recognition! Must Confirm by 9/22/22
$7,500

Austin Texas Live Music Experience 

Austin is known as The Live Music Capital of the World. Make the exhibit hall a lively place by sponsoring a live band for the opening reception. Guarantee traffic during this fun event! 
$5,000

Meeting Pens 

Have your company’s name and logo on all official Meeting pens! Each attendee will receive a pen in their conference bag to use throughout the meeting. Rose Gold with Stylus features super-stylish rose gold accents that really shine next to luxurious soft-touch barrel colors. This click-action plastic retractable ballpoint pen features a soft, rubberized barrel with a matching grip, plus a capacitive stylus for use with all your digital touchscreen devices.  Must Confirm by 9/22/22
$5,000

Hotel Keycards- SOLD to Platinum Sponsor

Hotel key cards are a great way to advertise to attendees – each attendee will carry and see your message throughout the entire conference!
$5,000

Water Bottle Sponsor

All attendees will receive a water bottle to refill throughout the conference with your logo. Upgrade their experience with these perfect bottles for a healthy physician. Single wall aluminum construction and screw-on rubber-sealed cap with carabiner clip. Must Confirm by 9/22/22
$5,000

Head Shot Photo Booth - SOLD to Gold Sponsor

This sponsorship will allow you to have a photo booth set up next to your booth where attendees can come and get a free professional headshot while at the conference. Friday includes regular headshots and Saturday is white coat! Signage will be placed in the booth recognizing you as the sole sponsor. 
$10,000

Water Station Sponsor 

Water stations will be set up throughout the meeting rooms. Plastic cups with your company’s name and logo will be at each station. The hotel will not have traditional water stations available so all water will be pre-poured for self-serve in your cup! Must Confirm by 9/22/22
$5,000

 Partner Up Booth



Need booth traffic? Get partnered with a non-industry booth that appeals to the attendees. Shoe Shine, Cigars, Fast Cars, Suits, etc. It can be anything! We'll work on pairing you with the right vendor to bring in the docs. 
$5,000

Lounge Sponsor - 1 Available

Provide a welcoming area for attendees to hang out around your booth. A setup of beautifully appointed sofas, chairs, and tables can adorn your booth area providing the best opportunity to network! 
$5,500

Conference Survival Kit 

A must have for everyone! Hand Sanitizer, Advil, Propel, Granola bar and more all displayed in this logoed amenity bag with your company name! Must Confirm by 9/22/22
$5,000

Relaxation Zone 

Help attendees relax while at the meeting! There will be a masseuse onsite taking reservations for chair massages throughout the meeting. You will receive complimentary signage and booth traffic for having them right next to you!
$2,500

Room Drop | Door Hangers - 2 Available

Get a head start and reach all meeting attendees with an invitation to your booth or a flyer to showcase your newest product. Materials will be dropped/hung Saturday OR Sunday morning. SHIP to the hotel prior to Conference
$2,500 Each

Internet Sponsor (up to 10 sponsors)

All attendees will receive a complimentary password to use the internet in the meeting room. Your company’s name and logo will be prominently displayed in the meeting syllabus as well as additional signage in the exhibit hall. 
$1,000

Video Ads 

Your company may submit a video ad (no longer than 2 minutes) to be shown repeatedly to attendees on monitors positioned around the registration area and exhibit hall entrance. 
$2,000

Exhibit Area Floor Clings- 2 Available 

Sponsorship includes (10) 3’x3’ clings
Guide attendees, while bringing awareness to your company and/or brand, with attention-getting floor clings. ARTWORK DUE 10/4
$2,000 

Column Wrap - SOLD

Be sure to catch the attention of attendees and encourage them to visit your exhibit booth when your message is wrapped around a column in one of the many prominent locations. ARTWORK DUE 10/4
$1,000
Note the Column wrap does not go floor to ceiling but creates a 28.5" eye level wrap around image in a column towards the meeting space. 

Website 12-Month Digital Ad

Be permanent! Submit a 236px wide ad for permanence on our website and live there for 12 months! Add in tracking and/or retargeting campaigns. 
$2,000

Elevator Door- SOLD to Platinum Sponsor

Be sure to catch the attention of attendees and encourage them to visit your exhibit booth when your message is wrapped on an elevator door. 
$2,000

Registration Booth Banners- 3 Available
SOLD to Silver Sponsor

The TPS registration booth is located in the main function space and is the one stop shop for all attendees. Proudly display your sign in 1 of 4 locations at the booth. 
$1,000 each

 Exhibit Hall Door Banners- SOLD to Silver Sponsor

Every time they enter the room, need coffee, or are just passing by, they'll see you!
$1,000

 Stacked Cubes

Make a statement! Advertise on 3 stacked cubes strategically placed in the prefunction or exhibit space! ARTWORK  DUE 10/4

$3,000.00

Window clings directly outside of the meeting space!

As guests exit the exhibit space and immediately see these doors to an outdoor courtyard. Be the name they see immediately! ARTWORK DUE 10/4
$4,000.00

 Vendor Headquarters 

Need a place for your staff to meet? Training, meetings with prospects? Or just time away to check emails and take calls? 

A limited number of small rooms are available for up to 40 people at $1,000 per day
More elbow room is available in other space at $1,500 per day. 
MUST confirm by 9/30 to ensure availability 

Bag Inserts

All attendees receive a free tote bag at registration. With this sponsorship, you can distribute your brochures, flyers, pamphlets, notepads, etc! (Note: you are responsible for creating, producing and shipping all materials to TPS. We will then place the item in each bag). Items are due October 1, 2022 Ship to: Texas Pain Society, Jennifer Schlabach, 1712 Cheetah Cv, Round Rock, TX 78664. Plan for 250 total.
$1,000

Exhibit Hall Bingo

All attendees will receive a bingo card in their
Meeting bags. To qualify for the grand prize,
attendees will need to visit each company on the card and get it stamped by a booth representative.
$100

All attendees will receive a copy of the official meeting program notes, including agenda information, hotel maps, exhibit hall map, etc. Leave a lasting impression with this take-home item by having your company ad in their hands!
$1,000 – Full Page
$500 – Half Page
$300 – Quarter Page
due October 1, 2022  DOWNLOAD THE SPECS SHEET

• $500 – Non-profit Organizations
• $1,500 – Commercial Businesses Early Bird Rate (Before October 1, 2022)
• $1,750 – Commercial Businesses Regular Rate (October 1, 2022, and after)

Tables are limited this year so please send in your contracts today!

If your company produces devices, pharmaceuticals, educational materials or other applications that comply with federal and state regulations and would benefit a pain management physician, patient or other health care provider who specializes in pain management, this would be an ideal meeting for you! 

Disclosure of Investigational Uses of Products, Devices or Procedures: All exhibitors will be required to follow the Food and Drug Administration (FDA) imposed rules and regulations on displayed products. These rules require disclosure of current FDA status by appropriate labeling of all displayed products, such as medical devices and pharmaceuticals. Further information on these rules and regulations may be obtained from the FDA.

CONTRACT SUBMISSION: You must submit a 50% deposit with all contracts. This amount will be applied to the full fee. The balance must be paid by September 22, 2022.

CONTRACTS AFTER September 22, 2022: Your contract must be accompanied by full payment for your application to be processed. 

CANCELLATION: Full refunds will be granted less a 25% processing fee for space canceled. All refunds must be requested in writing and postmarked on or before September 22, 2022. No refunds will be granted for booth space or advertisements canceled after this date.

TERMS & CONDITIONS: Exhibits and advertising are allocated on a first-come, first-served basis and you must be an approved vendor. Exhibit booths are not to be split between two companies, one booth per company. Sales and advertising may not occur outside of the exhibit hall. Events in the exhibit hall may not compete with CME events. Any events outside of the exhibit hall planned by the sponsors cannot conflict with the scheduled conference agenda item. 

Conduct that is deemed unprofessional or disruptive to the meeting will result in the vendor being removed from the hall and the vendor will be prohibited from exhibiting at future meetings.

FRIDAY LUNCH, SATURDAY BREAKFAST OR LUNCH AND SUNDAY BREAKFAST:  The planning committee cannot GUARANTEE that all events will have attendance. Symposia will NOT be eligible for AMA PRA Category 1 Credit. The planning committee must approve symposia topic and faculty and reserve the right to alter or change to ensure compliance, fair balance, and program integrity. Symposia times will be assigned on a first-come, first-served basis. Symposia fees are not inclusive of food and beverage charges associated with the sponsored event. Food and beverage for the session must be coordinated through the hotel and comply with acceptable standards for the session. Symposia fees do include basic audiovisual, inclusion in the meeting program, symposia space, signage and any required reporting to comply with the Sunshine Act. Any hand-outs or materials associated with symposia must be pre-approved by the planning committee and provided by the symposia sponsor.

Literature Distribution: Distribution of circulars may be made only within the space assigned to the exhibitor distributing such materials. No advertising circulars, catalogs, folders or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges or grounds of the host facility. Trade publishers are prohibited from soliciting advertising during the exhibition. Trade publications may be distributed from their booth upon request only.

LIABILITY: To the fullest extent legally permissible, Exhibitor agrees: (i) it shall be fully responsible to pay for any and all damage to property owned by Hotel, or their affiliates or any of their respective owners or managers that results from any act or omission of Exhibitor; (ii) to defend, indemnify and hold harmless, Hotel and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor's use of the property; and (iii) its liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees.

SAFETY: TPS offers these guidelines outlining the various steps to be implemented so as to provide a healthy and safe environment during the 14th Annual Scientific Conference 2022. Following these guidelines is the responsibility of all Attendees, Staff and Exhibitors while at the event. 

BEFORE LEAVING HOME: 
    • Follow relevant guidance provided by the Center for Disease Control (CDC), the World Health Organization (WHO), or your local health authority. 
    • Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from (including compliance required by airlines or other travel services).
    • Evaluate your health and that of people you are in close contact with.
    • Stay home if you feel sick. 

ON-SITE DURING THE EVENT: 
• Follow guidance from local health authorities, for everyday preventive actions to help prevent the spread of respiratory viruses including:

o Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
o Avoiding touching eyes, nose, and mouth with unwashed hands.
o Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
o Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.

• Agree to have your temperature taken before entering the meeting/event venue daily
• Agree to wear a mask or facial covering throughout the event if implemented by the hotel property, the county, the state or the staff
• Adhere to social distance protocols put in place by the event organizers or venue and respect others’ personal space.
• Seek medical attention at any time if you feel unwell or are experiencing flu-like symptoms.